Registration with Social Security Fund (SSF) in Nepal

The Social Security Fund (SSF) in Nepal operates under the framework of the Social Security Act, 2018 (2075). This Act mandates that every employer or company must register itself and its employees with the Fund. This article provides a detailed overview of the registration process for employers and employees under the SSF.

1. Who is required to register with the Social Security Fund?

The notice published in the Nepal Gazette does not specifically designate which sectors, industries, or services must register with the Fund. Consequently, all employers and their employees, whether part of the formal or informal workforce, are required to register under the SSF to benefit from the various privileges it offers.

2. Which authority is responsible for SSF registration in Nepal?

The registration process is overseen by the Office of the Social Security Fund (SSF) in Nepal. This office monitors, regulates, and issues social security certificates. The SSF office is located at Babarmahal, Kathmandu, and further details can be accessed via their official website: https://ssf.gov.np/np.

3. How is the employer and employee registered with the Social Security Fund?

Procedure for SSF Registration in Nepal

To begin, the employer must first register with the Social Security Fund by submitting an online form in the prescribed format. The registration certificate is typically issued within two days of the application.
After the employer’s registration, the employer is also responsible for registering all existing employees.
(Note: The employer must ensure that employees are registered within three months of their appointment or the establishment of the employment relationship.)

4. What documents are required for the registration of employers and employees under SSF?

Documents required for SSF Registration

For the registration of an employer under the Social Security Scheme, the following documents are necessary:

• Company Registration Certificate
• PAN/VAT Certificate
• Employer Details
• Application Form to the Office of Social Security Fund

For employee registration, the following documents must be submitted:

• Employee’s Personal Details
• National ID Card/Citizenship Certificate/PAN Certificate/Passport
• Passport-size Photo

(Note: Physical submission of documents is not required for SSF registration; submission of documents online is considered sufficient.)

5. When was the last deadline set by the SSF for registration?

The last official deadline set by the Office of the Social Security Fund was October 17, 2019 (Ashoj 30, 2076 B.S.). However, companies and individuals may still register even after this date. Newly established companies are required to register as soon as they begin their operations.

6. What is the contribution rate to the Fund?

Once listed under the SSF, both employers and employees are obligated to contribute a percentage of the employee’s basic salary. The contribution rates are as follows:

• The employee must contribute 11% of their basic salary.
• The employer adds an additional 20% of the basic salary, 
• Resulting in a total monthly contribution of 31% of the employee’s basic salary.

7. Is there any government fee for SSF registration?

No government fee is required for registering either companies or employees under the Social Security Fund in Nepal.

Disclaimer: This information is presented solely for educational purposes and should not be considered legal advice.

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